AMTA-VT Body of Directors April retreat 4/14-4/15
Saturday 4/14, Members in attendance: Amy Holibaugh, President/Communications
Laura Bull, Secretary/PR chair
Carly Abrams, Treasurer
Michelle Robbins, GR/2nd VP
LJ Stewart, Education
Maureen Slayton, Sports Chair
Erin Roe, Member at Large
Karen Rarick, Membership/1st VP
Andrea Altman, 3rd VP, HOD rep
-Roll Call and introductions, different roles
-Definition of board members vs. chairs-BOD has voting power, discussion is open to all.
We also have some paid positions-Electronic Communications (Jintina), Website (Amy), Ad Manager
(open), Newsletter Editor (open-bids being considered)
-House of Delegates-Andrea Altman is representative, Michelle Robbins is 1st alternate,
Laura Bull is 2nd alternate, and Kathleen Fleury is 3rd alternate.
-NERC- we have 2 representatives who receive a stipend, this year they were LynnAnn Prom
and Catrin Steward.
-Current AMTA-VT openings are: Website, Ad Manager, Newsletter Editor
Ideas/Things to accomplish this year:
a Meet and greets/swaps being important. Keeping the social aspect alive,
keeping massage as part of it. Decrease the pressure, volunteering doesn’t have to be scary.
B Using NMTAW as a public relations tool
.c.Increase activity by doing regional meet and greets.
d. Retention of membership
e. Offer free ceu’s at meetings
f. Government Relations-where are we?
Tech Update
a. -accessing google docs
b. Updating of emails, contact info.
Current list on amtavtbod list is Amy Holibaugh, Laura Bull, Michelle
Robbins, LJ Stewart, Carly Abrams, Karen Rarick, Andrea Altman, NERC (Catrin Steward and
LynnAnn Prom), George Glass (immediate past president), Leanne Jilson, Jintina Sundarabhaya,
Maureen Slayton
Electronics Communications Manager position-newly Jintina Sundarabhaya, position consists of
maintaining facebook and twitter, emails (e-blasts), and the AMTA-VT blog.
Website is in transition-keeping blog info on front page.
NERC-
Vermont is slated to host in 2014. AMTA-VT BOD is unsure ability to host due to
lack of continuity with representatives. NERC committee is considering dissolving the conference,
and would like input from AMTA-VT. LJ Stewart and Laura Bull voiced a desire to be NERC reps for
2013 in preparation for 2014. NERC is March 14th-17th 2013. Discussion of creating a “team” instead
of just 2 reps to prepare for hosting in 2014.
Thank you notes-NERC reps-Catrin Steward, LynnAnn Prom
-Shannon Gilmartin (done)
-Ruth Cox
-Sponsors from November educational event (2011)
November 2012 Educational Event Update-
-Joe Muscolino is presenting 16 ceu’s in clinical orthopedic massage, TA if over 25
people signed up. 100% hands on workshop. Staying for 1 overnight. Rooms are reserved at both the
Hampton Inn and Quality Inn in Brattleboro. We will hold 7 rooms at the Hampton Inn and 14 rooms
at the Quality Inn.
-Registration is $225 for registration before August 1st (AMTA only)
-After August 1st-$250 (running until October 1st except at convention)
-$275 for non-AMTA
-discussion of inviting other health care professionals-LJ will work on pricing
postcards. LJ will also work on creation of a flyer advertising the workshop for distribution.
Budget -We have $2500 as a presenter fee, $500 for presenter travel (projected to be
lower), $200 for workshop handouts, $600 for conference room, $230 for a workshop coordinator- our
onsite rep.
-BOD budget-$900 for the annual meeting luncheon, $425 for travel and meals,
$450 for lodging.
-decision on whether to have a hot or cold lunch for annual meeting: to be
discussed with hotel event coordinator.
-discussion on allowing an attendee for the class for one day only per Joe
Muscolino’s request-someone that is taking ½ the class with him another time. BOD will allow at ½
the non-AMTA price.
Sunday April 15th
Members-same as Saturday
Objective-
? breaking into groups, committee work,, review job descriptions
making sure they are accurate and up to date. establish a timeline
per each committee.
? contact members in your area, look for a contact person
Upcoming important dates- 4/27 is the Montpelier meet and greet, 5/11 is Bennington m&g, 5/18 is St.
Johnsbury m&g. Amy would like future m&g set up in Rutland, Upper Valley, and Brattleboro.
Contact people by area
- Laura will take Bennington and Windham county (Rachelle
Ackerman, Lindsay Crossman, Terye Wohnus)
? Andrea and Maureen will take Lamoille county.
? Michelle will take Chittenden county.
? LJ will take Caledonia county.
? Carly will take Montpelier
? Karen-Rutland County-
phone calls are checking in with members, establishing a “point” person, keeping members up to date
on events, issues with AMTA-VT. At Meet and Greets have on hand:
-chapter calendar
? Sign in sheet
? Info on national convention
? benefits of AMTA-VT
? events info
? November educational event info
? ideas for NMTAW
? camera
Maureen will create a checklist, a “top ten reasons why I love AMTA-VT” and sign in sheet for meet
and greets, Laura will do a take home “calendar” for important dates.
Amy reminded BOD that committee reports are due for upcoming newsletter
-Karen will do member spot light, membership report, Members speak
-Laura will do public relations and meeting minutes and NMTAW
-Michelle will do government relations
-Sports report from Maureen Slayton
-Treasurer report from Carly
-Education from LJ and Self Care corner
-Communications from Amy
-HOD report from Andrea
-photos to and from Rich
-vendors from November
-Research Reflections from Carly
We need to determine who’s going to CVOP by 5/31. July phone meeting is Sunday 7/15 at 10am.
Budget meeting is 10/3 but Amy would like to look at Tuesday 10/2.
Wrap up
-LJ questioning who should be “workshop coordinator”-discussion of someone in
Brattleboro. Laura will see who might interested through meet and greet.
-Laura asking about student scholarship for November event, we’ll come back at
July meeting when we see how November budget is working
-Michelle checking in about list of people Amy created involving Government
Relations
